It cannot be denied that traveling is fun, fun, fun… but it is much fun if you go out on a group trip. A whole lot of excitement, bonding and adventure awaits you. A group may mean your family, circle of friends, old-high school classmates, co-workers or relatives. Whatever it is, no matter what size- it is sure to be a memorable experience to spend time somewhere new with these people.
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Planning might be easy for one but organizing it is sometimes a tough task and it entails a lot of flaws along the way. On the other hand, there is an immeasurable feeling of reward in the end if the cruise turns out to be one smooth thing.
How could one make the best cruise as an organizer?
Choosing and seeking the help of a reliable travel agent is a determinant if the trip would be hassle free or the other way around. Make sure that you will choose according to the credibility the agency owns due to its experience in handling group trips or travel.
After a research on the possible ships, buses, cruises or other forms of transportation that could provide the amenities and accommodation that would meet majority of the needs of your group, you must have enough time comparing the prices.
Be sure to seek a copy of the contract you have with the agent you have chosen. Have everything in paper, like the summary of your itinerary and reservations as well as all the necessary information.
When there are shore tours, have a copy of the list of buses, timetable of the tour and assign somebody to be responsible for the seating arrangements and if ever the honorarium for the drivers are included in the fee.
Assure that the cruise activities are exclusively for all the members only. Outsiders must not be allowed to join or meddle on the affairs of the group and the ship or line must provide the security the group deserves to have on the entire trip.
If the group comes in a bigger number, ask for the help of those responsible and choose a part of the ship where you all could sit down and talk. If there are concerns or problems, this would serve as the venue for that too.
A list of all the important contacts in case of any problem and the list of room assignments must be secured too. Activities, if pre-arranged must be in coordination with the Guest Relation Officer.
For meals, the group must be in contact with the restaurant manager. Group leaders may be assigned for larger groups.
With all these, points to ponder- make the best out of your GROUP TRIP!
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